Help Guide: Tender Function #

The Tender Function is used to define the different payment methods or tenders available in your restaurant or business. It allows you to configure how payments are handled during transactions, including whether payments are processed through electronic methods, vouchers, or invoices. The tender settings also determine which ledger accounts are used for financial tracking.

Key Settings in the Tender Function #

1. Name #

The Name field is where you define the name of the tender type. In this case, it is labeled FAKTURA, which refers to Invoice in Swedish. This means the tender is used for payments made via invoice.

• Example: FAKTURA – This could represent payments made through an invoicing system where the customer settles the bill later.

2. Settings #

The Settings section allows you to configure the various payment methods that can be used for this tender. The options are as follows:

• EFT (Electronic Funds Transfer): This allows payments to be made via direct bank transfers or card payments.
• Voucher: This option allows payments to be made using a voucher system (e.g., gift vouchers or loyalty vouchers).
• Invoice: This setting is for payments made through an invoice, where the customer receives an invoice and pays at a later date (typically used in business-to-business transactions or for larger sums).
• Do not open drawer: When this option is selected, the cash drawer will not open during this transaction. This is useful for tender types like Invoice or EFT, where no physical cash exchange occurs.

3. Ledger Account #

The Ledger Account field is used to associate this tender with a specific accounting ledger. This ensures that the transaction is recorded correctly in your financial system.

• 1510 – Kundfordringar: This ledger account represents Accounts Receivable (customer receivables) in the Swedish chart of accounts. This account is used to track amounts owed by customers when they pay by invoice (i.e., the money is due later). When a transaction is paid by invoice, the corresponding amount will be recorded in this account.

How the Tender Function Works #

• Payment Processing: When a customer opts to pay via invoice, the FAKTURA tender option will be selected. The system will create a record of the sale and assign it to the Accounts Receivable ledger.
• No Drawer Action: The option Do not open drawer ensures that the cash drawer won’t open if no physical money changes hands. This is important for non-cash payments like Invoice or EFT.
• Accurate Financial Tracking: By linking the FAKTURA tender to the Kundfordringar ledger account, your financial system will properly track amounts that need to be collected later from customers.

Use Case Example #

If your restaurant or business allows customers to pay via invoice, the FAKTURA tender type can be selected during checkout. This records the transaction and ensures that the amount due from the customer is reflected in your Accounts Receivable ledger.

For instance, if a customer receives a meal worth 1,000 SEK and chooses to pay by invoice, the system will:

1. Register the transaction.
2. Not open the cash drawer (since no immediate cash payment is being made).
3. Assign the 1,000 SEK to the 1510 – Kundfordringar ledger account, indicating that the amount is owed by the customer.

Conclusion #

The Tender Function allows you to configure different payment methods and ensures that transactions are recorded accurately in the financial system. By using the FAKTURA setting, you can manage invoicing as a payment method, track outstanding amounts using the Accounts Receivable ledger, and control the cash drawer behavior based on the type of payment.

For further help with setting up or configuring the tender function, please refer to the system documentation or contact support.